Administrative Assistant - Natural Resources Group

Permanent contract|New York|Corporate & Investment banking

Administrative Assistant - Natural Resources Group

New York, United States Permanent contract Corporate & Investment banking

Responsibilities

The purpose of this position is to provide assistance and support to senior managers by performing a variety of administrative and organization functions. This is accomplished by assisting with scheduling/preparing meetings activities, arranging travel plans, maintaining daily contact with departments' staff, overseeing calendar of activities and maintaining appropriate records. Other duties may include overseeing the maintenance of the office, developing departmental communications/presentations, preparing and maintaining records and documents, performing general office administrative duties and completing projects as assigned.

Day to Day Responsibilities

  • Coordinates and performs a range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative, IT and operational problems.
  • Provides administrative support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
  • Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
  • Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisors, which includes coordinating travel and lodging arrangements.
  • Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed.
  • Assists unit management and staff in problem solving, project planning, and development and execution of stated goals and objectives.
  • Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data, and performs routine analyses and calculations in the processing of data for recurring internal reports.
  • Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of routine written inquiries.
  • Requisitions supplies, printing, maintenance, and other services.
  • Leads and trains new staff and/or student employees, as required.
  • Performs miscellaneous job-related duties as assigned.

Profile required

Technical Skills:         

  • Proficient in Excel, Word, Access, PowerPoint, Outlook

Desired / Plus:

  • MS Organizational Chart highly desirable

Competencies:

  • Ability to gather data, compile information, and prepare reports
  • Ability to analyze and solve problems.
  • Ability to gather and analyze statistical data and generate reports.
  • processing and/or data entry skills.
  • Receptionist skills.
  • Database management skills.
  • Ability to maintain calendars and schedule appointments.
  • Ability to record and transcribe meeting minutes.
  • Ability to create, compose, and edit written materials.
  • Records maintenance skills.
  • Organizing and coordinating skills.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to communicate effectively, both orally and in writing.

Experience Needed:

  • 1-2  years minimum

Business insight

At Société Générale, we live by our 4 core values of commitment, responsibility, team spirit and innovation. We are engaged and demonstrate consideration for others. We act ethically and with courage. We focus our talent and energy on collective success. We experiment and propose new ideas. This way, we maximize our ability to serve client needs and anticipate market changes. Société Générale is committed to strengthening bonds with colleagues, communities and the world in which we live, because relationships are at the heart of how we operate.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Reference: 22000HT7
Entity: SG Americas Securities
Starting date: 2022/08/01
Publication date: 2022/06/14
Share