Description of the Business Line or Department
The Kleinwort Hambros Group is part of the wider Société Générale (SG) group of companies. The Kleinwort Hambros Company Secretariat team is responsible for delivering timely, value adding company secretarial support and providing advice on company secretarial and corporate governance matters within the Kleinwort Hambros Group in the UK, Channel Islands and Gibraltar and to the wider SG network. The Company Secretariat team supports the boards of all the companies within the Kleinwort Hambros Group, including a number of banks and regulated entities. It also supports the senior management team and the board and management level committees.
Summary of the key purposes of the role
To work closely with other team members to
· Support the Group Company Secretary with providing advice on company secretarial and corporate governance matters within the SG Kleinwort Hambros Group.
· Complete all structured and unstructured learning as part of the apprenticeship programme.
Summary of responsibilities
· Group Company Secretariat Team
Ø To assist the team with ad hoc day to day company queries from the business, including group company information, company law, financial accounting and regulatory matters which may require the candidate to conduct general research
Ø Maintenance of the Company Secretariat internal dashboard
Ø Undertaking ad hoc projects as may arise
· Committee and Board Services
Ø Providing quality support and assistance by ensuring the efficient delivery of professional company secretarial services.
Ø To arrange board meetings, preparing agendas, attending meetings and minuting meetings (executive committees):
Ø To create board meetings on the electronic portal
Ø To assist in the maintenance of the electronic signatory portal
§ Cooperation with other departments
Ø Working with Compliance to ensure all relevant regulatory requirements are met with regards to appointment of directors to regulated entities
Ø Working with the Finance team on the accounts process
§ Other expectations
Ø Embodying the behaviours within the Kleinwort Hambros Code of Conduct and the regulatory Conduct Rules requirements
Performing all duties in accordance with the principles outlined in the Kleinwort Hambros Code of Conduct, as well as the policies and procedures relevant to personal responsibilities, to ensure adherence to a culture that treats clients fairly and focuses on the long term sustainability of client relationships
Level of Autonomy and Authority
Escalate any urgent matters to the Head of Secretariat team
We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, sexual or gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.