Apprenticeship – Team Company Secretariat

Kleinwort Hambros
 London, United Kingdom       Fixed term contract        Other job functions


Description of the Business Line or Department

This role is an Apprentice role and we will sponsor relevant qualifications funded by the apprenticeship Levy.

The Kleinwort Hambros Group is part of the wider Société Générale (SG) group of companies. The Kleinwort Hambros Company Secretariat team is responsible for delivering timely, value adding company secretarial support and providing advice on company secretarial and corporate governance matters within the Kleinwort Hambros Group in the UK, Channel Islands and Gibraltar and to the wider SG network. The Company Secretariat team supports the boards of all the companies within the Kleinwort Hambros Group, including a number of banks and regulated entities. It also supports the senior management team and the board and management level committees. 

Summary of the key purposes of the role

To work closely with other team members to

·         Support the Group Company Secretary with providing advice on company secretarial and corporate governance matters within the SG Kleinwort Hambros Group.

·         Complete all structured and unstructured learning as part of the apprenticeship programme.

Summary of responsibilities

·         Group Company Secretariat Team

Ø  To assist the team with ad hoc day to day company queries from the business, including group company information, company law, financial accounting and regulatory matters which may require the candidate to conduct general research

Ø  Maintenance of the Company Secretariat internal dashboard

Ø  Undertaking ad hoc projects as may arise

·         Committee and Board Services

Responsible for:

Ø  Providing quality support and assistance by ensuring the efficient delivery of professional company secretarial services. 

Ø  To arrange board meetings, preparing agendas, attending meetings and minuting meetings (executive committees):

Ø  To create board meetings on the electronic portal

Ø  To assist in the maintenance of the electronic signatory portal

§     Cooperation with other departments

Responsible for

Ø Working with Compliance to ensure all relevant regulatory requirements are met with regards to appointment of directors to regulated entities

Ø Working with the Finance team on the accounts process

§     Other expectations

Responsible for

Ø Embodying the behaviours within the Kleinwort Hambros Code of Conduct and the regulatory Conduct Rules requirements

Performing all duties in accordance with the principles outlined in the Kleinwort Hambros Code of Conduct, as well as the policies and procedures relevant to personal responsibilities, to ensure adherence to a culture that treats clients fairly and focuses on the long term sustainability of client relationships

Level of Autonomy and Authority

Escalate any urgent matters to the Head of Secretariat team

Profile Required


§  Professionalism: ability to maintain the confidence of stakeholders at a senior level inside and outside the organisation.

§  Team Spirit & Collaboration

§  Enterprise: Self-starter with a proactive and flexible approach to their work, able to exercise a high degree of initiative and resourcefulness in problem solving;

§  Planning & Organising: good organisational and project management skills, including ability to evaluate and prioritise work schedules and manage time;

§  Influencing: good interpersonal, influencing and negotiation skills.

§  Excellent Communication skills; oral, written and presentational

§  Advance working knowledge of Microsoft Office applications including Outlook, Work, Powerpoint and Excel


The ideal candidate will be able to demonstrate a suitability for and/or a track record in, working in a team.


You will be educated to degree level


Fluent English

Why Join Us

People join for the impact they can have on us. They stay for the impact we have on them. A flatter structure offers visibility and exposure beyond that of our competitors, so you know our names, and we know yours. It's personable, human, and inspires success through passion. By encouraging open mindedness and a willingness to share ideas, we have adapted to market changes and thrived through innovation. Bringing words like “hard work” and “dedication” together with “community” and “respect” has enabled us to work collaboratively and build our future together. We call this Team Spirit and it's what makes us different. It's what makes you different.

Business Insight

If you feel you have the required experience and qualifications, then please apply to the SG Resourcing Team, and we will manage your application. At Société Générale, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender reassignment.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, sexual or gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Job code: 20000H6W
Business unit: Kleinwort Hambros
Starting date: 28/09/2020
Date of publication: 30/07/2020
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Apprenticeship – Team Company Secretariat

Fixed term contract   |   London   |   Other job functions