Corporate Services Manager

 Sydney, Australia       Permanent contract        Facilities / Purchasing / Property


Major Accountabilities/Principal Responsibilities:

The Corporate Services team in APAC is a multi-disciplined central support function responsible for Corporate Real Estate, Regional Engineering, Facility Management services and Sourcing. The team works very closely with subject matter experts in the Head Office and with the region’s appointed Facilities Management partner. The Corporate Services team throughout the region is committed to providing a safe, secure and integrated workplace environment. The teams, regionally and locally, have a clear objective of generating cost savings through efficiencies and economies of scale and establishing a control and governance framework which is closely aligned with Group, regional and local standards.

The successful candidate will report to the COO of Societe Generale in Australia and to the Regional Head of Corporate Services and will be responsible for the following activities:

General Oversight and Coordination:

  • Enhance and/or develop all policies and guidelines relating to Corporate Services activities in Australia to align with corporate, regional and local standards and requirements;
  • Manage local budget to meet year end requirements;
  • Complete all relevant regulatory and internal reporting and audit requirements (e.g. permanent supervision, GDPR, dashboards);
  • Identify and drive any cost-savings initiatives;
  • Identify opportunities for improved sustainability outcomes that are aligned with regional goals.
Real Estate:
  • Lease management and active monitoring of market intelligence on tenant property market;
  • Coordination and monitoring of data for use in quarterly and annual regional and global dashboards;
  • Accommodation management within a flexible working environment;
  • Manage the payment of all invoices, including confirming all charges are correct and supported.
Facilities Management, Engineering & Security:
  • Oversee the local management of the regional contract with our outsourced Facilities Management partner;
  • Liaise with landlord/s to ensure that all relevant information is being shared appropriately and any concerns are escalated in a timely manner;
  • Lead the full scope of Facilities Management services including document storage management, inventory and asset management, front of house and insurance policies;
  • Liaise with the Facilities Management partner and regional engineering on all matters relating to critical environment, equipment maintenance management and energy usage monitoring;
  • Ensure that the security set-up is aligned with corporate and regional standards and requirements relating to policies and practices, equipment, monitoring and reporting;
  • Work closely with the regionally appointed travel providers to ensure a seamless booking and travel process for all staff;
  • Work with the Business Continuity Manager to ensure that all relevant actions in place with respect to the disaster recovery sites and to coordinate crisis management activities.
  • Work in close collaboration with the regional team and all local Department Heads to ensure that all corporate guidelines and processes are implemented with respect to the engagement of all external vendors in Australia;
  • Establish and review the contracts or agreements established with all vendors related to Corporate Services and Facilities Management.

NOTE: This is a Permanent Part-time opportunity

Profile Required

Qualifications, Experience & Knowledge Required:

  • Relevant University degree or equivalent professional qualifications and experience
  • Proven experience in Corporate Services in a multinational corporate environment, ideally including oversight of a critical environment

Technical skills:

  • Previous experience in the oversight of building services including mechanical and electrical systems in critical environment building systems
  • Previous experience in the management of soft services, including travel, document storage and front of house
  • Supervisory experience in all aspects of facilities and commercial property management
  • Previous experience in a flexible working environment (ABW, Agile, New Ways of Working)
  • Good knowledge of legislation relating to building management and maintenance
  • Computer skills: Good knowledge on Word, Excel, PowerPoint.

Behavioural Competency Required:

  • Ability to work in a small team environment
  • Ability to comprehend, analyse and interpret technical issues and deliver key messages to decision makers and stakeholders
  • Strong sense of accountability and ownership
  • Experience working autonomously within broad organizational frameworks
  • Ability to understand the needs of multiple stakeholders and deliver solutions which can best respond to those needs
  • Strong communication, interpersonal and change management abilities
  • Capacity to work in a fast-paced environment on a broad range of rapidly evolving issues
  • Strong organizational and people management skills

Business Insight

Serving 31 million customers in 66 countries, Societe Generale is one of Europe's largest financial services organisations. We employ 146,000 people in 67 countries worldwide. Based on a diversified universal banking model, Societe Generale combines financial solidity and a strategy of sustainable growth. Our objective: to be the leading relationship-focused bank, a reference in its markets, close to its clients and chosen for the quality and commitment of its teams.

Leveraging the strength of its client coverage and leadership in structured finance including energy, metals & mining, infrastructure finance, together with product and service offerings such as debt capital markets, asset-back products and commercial real estate finance, Societe Generale supports its Australian wholesale clients in their financing and advisory needs, and to serve its global clients who wish to access the Australian market with global banking services. Societe Generale also provides its global markets solutions by offering futures execution and clearing, equity derivatives sales and structured product distribution.

There are currently 47 members of staff in Sydney, representing 10 different nationalities, from different business lines and corporate functions. We are currently looking for a Corporate Services Manager to join us. This is an exciting opportunity to join a dynamic team in a growth phase and get hands-on experience within a fast-paced, results focused, global organisation. The successful candidate will be able to build close relationships with the teams onshore and within the organisation more broadly on a regional and global basis. 

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, sexual or gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Job code: 19000P7S
Business unit: Societe Generale Australia Limited
Starting date: Immediate
Date of publication: 16/09/2019
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Corporate Services Manager

Permanent contract   |   Sydney   |   Facilities / Purchasing / Property