Facilities Manager

 Jersey City, United States       Permanent contract        Facilities / Purchasing / Property

Responsibilities

The COO team is seeking to hire a Facilities Manager to be based in our Jersey City location at 480 Washington Blvd. The position has the following requirements:

Responsibilities:

  • Site Manager for assigned location. Managing and overseeing all aspects of daily operations to ensure timely delivery and quality of services. This includes coordinating support for special events as needed. 
  • Coordinate space planning and allocations for the region. Coordinating with division heads to determine current and future space requirements and liaise with HR and senior management to confirm future grow plans.
  • Interact with all levels of management and building property managers regarding all CRES related activities.
  • Manage budget items as assigned within budgetary guidelines.
  • Supervise Maintenance staff, contracted staff, and external service providers for daily operations, infrastructure maintenance, construction projects, and special event setups.
  • Serve as project manager for construction projects within assigned spaces, including overseeing services provided by contract suppliers and ensuring compliance with all applicable bank policies and procedures.  Ensuring work is properly scoped, planned, and are completed on time, on budget and to a first-class standard.
  • Manage database of space allocations for the AMER region and provide reporting to global real estate teams and financial teams as requested to ensure appropriate cost allocations for the region.
  • Work with Sourcing to provide contract specifications for all required contracted goods and services. Coordinate contract work schedules, work activities and completion dates. Ensure compliance with all contract terms and conditions.
  • Serve as member of Crisis Response Team/Business Continuity role for assigned location. Responsible for coordination with property managers, emergency services, and vendors during a business disruption. The site manager also provides updates to crisis management teams regarding the safety of the site, ability to resume operations, and resources required.
  • Conduct assigned permanent supervision controls as outlined by RISQ department.
  • Conducts regularly scheduled facility inspections. Utilizes findings to measure contractor, employee, building and equipment performance. Documents findings and develops action plans for corrective action.
  • Respond to emergency maintenance requests. Troubleshoot issues to determine cause and solution.
  • Coordinate internal staff moves as requested.
  • Understands the facility operation, physical space and special event schedule and works to identify building impacts and effectively communicates to stakeholders and CRES staff.
  • Maintain records and prepare reports utilizing internal technical tools.
  • Provide security coverage as required (including assisting HR with terminations)

Profile Required

Technical Skills

  • MS Office Suite, Project management tools
  • Space planning software
  • Experience with CAD is preferred
  • Experience with Move Coordination (WISP) and/or Ticketing Tools (Aware Manager) is preferred

Competencies

  • Clear written and verbal communication skills, appropriate to a given audience, (technical, functional, etc.).
  • Experience working in a very dynamic environment with rapidly changing priorities
  • Excellent Collaboration and relationship skills (team, client and vendor)
  • Requires the capacity to make thoughtful and independent decisions while also functioning as a team player capable of exchanging thoughts and ideas and accepting direction when necessary.

Qualifications

  • 7+ years experience with building management and/or maintenance
  • Experience working with outside vendors and contractors

Business Insight

Société Générale’s Global Business Service Unit (GBSU) is a key partner for GBIS business lines development and performances. Included in the multiple support functions of GBSU, is the Chief Operating Office. The function of the COO team is to ensure teamwork, synergy, pursue & implement strategic transversal programs and continue the development of a top-class team for GBSU regionally.

The COO group’s SG Corporate Real Estate Services (CRES) team manages the real estate portfolio, lease transactions, critical infrastructure, daily operations, mail room communications, reception coverage, and security for the Americas.

The COO team is seeking to hire a Facilities Manager to be based in our Jersey City location at 480 Washington Blvd. The position has the following requirements:



We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, sexual or gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Job code: 20000B58
Business unit: SG AMERICAS OPERATIONAL SECURITIES
Starting date: Immediate
Date of publication: 18/07/2020
Share on

Facilities Manager

Permanent contract   |   Jersey City   |   Facilities / Purchasing / Property