Fund Administrator

Permanent contract|Jersey|Other job functions

Fund Administrator

Kleinwort Hambros
Jersey, Channel Islands Permanent contract Other job functions


Description of the Business Line or Department

The private equity, collectives and securitisation team operates within the “Structured Investor Solutions & Lyxor” (SISL) team of Kleinwort Hambros which administers such structures as private equity funds, open ended funds, fund of funds and securitisation products.

Summary of the key purposes of the role

Administer or assist in the administration of a portfolio of clients in the private equity, collectives and securitisation team within the Structured Investor Solutions and Lyxor team.

Summary of responsibilities 

  • Administer or assist in the administration of a portfolio of clients in the Structured Investor Solutions and Lyxor department
  • Prepare accounting information and assist in preparing client financial statements and other financial reports
  • Prepare and/or assist with the preparation of fund valuations
  • Checking and reconciling income schedules and data relating to fund valuations
  • Prepare or check all payments, internal transfers and foreign exchange transactions
  • Day to day bookkeeping postings in Nav One and Excel
  • Maintain client static data on Nav One
  • Prepare drawdown and distribution notices, ensuring that capital calls and distributions are met within deadlines
  • Liaison and communication with clients, advisors, auditors and intermediaries both internal and external
  • Attend client entities board/committee meetings and maintain minute books
  • Despatch valuations/reports and other information to clients within client expectations and deadlines
  • Making regulatory filings for client entities within deadlines
  • Maintain share/unit/investor registers and prepare all required certificates
  • Maintain cash books and cash management reports in respect of client entities
  • Preparation and collection of all fees within the timescale stipulated in client fee agreements
  • Review all documentation that needs to be executed within area of responsibility
  • Review and reconcile all third party statements and valuations to underlying book records
  • Assist in identifying and implementing policies and procedures in the department to ensure compliance with laws, regulations, undertakings to clients and good practice together with the monitoring of same
  • Manage and assist in the completion of adhoc projects from time to time that impact the team and the Company as a whole
  • General administration duties

Profile required


  • A minimum of two years practical experience working in a Fund Administration environment
  • Working knowledge of the legal and regulatory requirements in relation to Funds
  • Hold or be studying for a relevant professional qualification
  • Practical experience of working with Private Equity, Collectives and/or Hedge Funds


  • Professionalism & Enterprise
  • Team Spirit & Collaboration
  • Innovation with Focus
  • Knowledge of legal regulatory and industry requirements
  • Knowledge of business processes, standards, policies and procedures

Role competencies

  • Accuracy
  • Analytical thinking
  • Attention to detail
  • Client focus
  • Decision making
  • Excellent bookkeeping and administration skills in funds
  • Communication skills (oral and written)
  • Excellent IT skills – Excel, Word and Nav One
  • Flexibility
  • Implementation
  • Initiative
  • Interpersonal skills
  • Numeracy
  • Planning and organisational skills
  • Problem solving
  • Relationship building
  • Willingness to learn new tasks

Why join us

People join for the impact they can have on us. They stay for the impact we have on them. A flatter structure offers visibility and exposure beyond that of our competitors, so you know our names, and we know yours. It's personable, human, and inspires success through passion. By encouraging open mindedness and a willingness to share ideas, we have adapted to market changes and thrived through innovation. Bringing words like “hard work” and “dedication” together with “community” and “respect” has enabled us to work collaboratively and build our future together. We call this Team Spirit and it's what makes us different. It's what makes you different

Business insight

If you feel you have the required experience and qualifications, then please apply to the SG Resourcing Team, and we will manage your application. At Societe Generale, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender reassignment

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, sexual or gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Reference: 20000LTS
Entity: Kleinwort Hambros
Starting date: immediate
Publication date: 2021/01/27