Global Markets Team Secretary

Permanent contract|Singapore|Management / Administration

Global Markets Team Secretary

Singapore Permanent contract Management / Administration

Responsibilities

1 – Client Management

  • Organize, set-up and coordinate internal and external client events
  • Coordinate the yearly marketing campaigns for South-East Asia clients in coordination with Marketing team in Hong Kong.
  • Monitor & steer marketing expenses for South-East Asia platform
  • Source, coordinate and arrange annual orders for Sales teams' corporate clients (Chinese New Year, Mooncake Festival, Christmas, SG Diaries, Staff's Diaries, Reports)
  • Support the Marketing teams and Client Service teams on their communications with our clients
  • Arrange dining reservations for client entertainment
  • Assist in bespoke client requests on a day-to-day basis

2- Support the MARK BMOs & the MARK BL Heads for South Asia region

  • Manage diaries for the Head of desks
  • Plan & book travel which includes, flights, hotels, airport pick up, visa applications, etc.
  • Managing expenses for the team and process invoices, in line with internal requirements.
  • Keeping track of Travel approvals, especially for monitoring countries
  • Organizing meetings (video/audio conferences, client meetings, interviews, agendas for overseas visitors)
  • Distribute & handle incoming/outgoing mails

3 – Reporting & governance

  • Report to MARK BMO Singapore
  • Manage and control office supplies & equipment
  • Work closely with the BL managers and other PAs in the region and globally
  • Ensure consistency of approach across locations

4 - Control and supervise the activity

  • Be the gatekeeper of the Front office policies (Travel, Gift, Meals & Events)
  • Provide guidance to Front office when necessary
  • Perform regular Permanent Supervision controls for MARK
  • Investigate and report policy breaches

Profile required

Academic Background and Certifications, Experience

Bachelor or Master’s degree in Marketing, Communication or client-related field with at least 1-3 years of related working experience

Operational Skills

  • Possess drive, energy, is meticulous and attentive to details as well as the maturity to work with people from all levels
  • Possess strong communication skills and display service orientation
  • Have effective time management, documentation and organizational skills
  • Is proficient in MS Office Suite (Word, Excel, PowerPoint) combined with strong written and spoken English
  • Able to multi-task and prioritize for maximum results

Behavioural Skills

  • Client - Understanding and Respect: I listen to clients and colleagues in order to understand and anticipate their needs
  • Team Spirit - Synergies: I make cooperation with colleagues in and outside my team a priority
  • Responsibility - Accountability: I make decisions in my scope of responsibilities
  • Innovation - Technology: I adopt new  technologies in the solutions and projects I work on
  • Commitment - Sustainability: I strive to develop my skills and knowledge
  • Commitment - Inspiration: I support the vision and the strategy

Business insight

Company Description

Societe Generale is one of the leading European financial services groups. Founded in 1864, we have been playing a vital role in the economy for over 150 years. With more than 148,000 employees based in 76 countries worldwide, we accompany 32 million clients throughout the world on a daily basis. Based on a diversified universal banking model, the Group combines financial strength with a strategy of sustainable growth.

Our expertise in the Asia Pacific region ranges from Corporate & Investment Banking (Advisory, Financing and Global Markets) to Asset Management, Securities Services, Trade Finance and Cash Management Services. Leveraging on our formidable global footprint, we serve corporates, financial institutions and the public sector. With our regional headquarters in Hong Kong, we operate in 11 countries across Asia Pacific, employing over 6,600 employees. You can find us in Beijing, Seoul, Tokyo, Singapore, Mumbai, Sydney and other locations in the region.

For more information, follow us on LinkedIn @Société Générale or visit our website www.societegenerale.asia.

Department Description

Our market activities are integrated into a multi-asset class, multi-product platform focused on delivering high quality investment, financing and risk management solutions to: asset managers, pension funds, private banks, banks, insurance companies, hedge funds, corporates, family offices, sovereign funds and retail network distributors around the world.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Reference: 22000MO0
Entity: Societe Generale Singapore Branch
Starting date: 2022/08/25
Publication date: 2022/07/26
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