Head of KYC Japan - Vice President

Permanent contract|Tokyo|Banking operations processing

Head of KYC Japan - Vice President

Tokyo, Japan Permanent contract Banking operations processing

Responsibilities

PRIMARY OBJECTIVES:

GBSU/CLD/KYC carries out on a worldwide basis two main missions within Société Générale Corporate & Investment Banking:

  • Perform verification and controls pertaining to the identity and reputation of clients (customer due diligence) to ensure compliance of the Bank with regulatory obligations of vigilance; and validate the acceptability of the client relationship per internal compliance standards and procedures.
  • Ensure the relevance, quality and accuracy of main client description and categorization attributes in SGCIB and SG Group client data bases
  • The Head of KYC Japan is responsible for managing, developing, and leading New Client Onboarding, Existing Client Reviews and Risk & Controls Office in Japan. The appointed individual will report to the COO Office locally and regionally to the Head of KYC for APAC branches.
  • Client Lifecycle & Digital (CLD) is part of the Global Banking Services Unit for Global Banking and Investor Solutions (GBIS).  Its mission is to ensure a simple-track and distinctive client journey, both on clients and employee side, with a continuous commitment all along our client’s lifecycle.

MAJOR ACCOUNTABILITIES/PRINCIPAL RESPONSIBILITIES:

Customer Due Diligence:

  • Strong knowledge of on Japan AML/KYC regulatory and compliance issues requirements, particularly in the banking and investments sectors, to ensure our KYC standard is compliant with local regulatory requirements, in addition to Group standards
  • Lead a 2-person team in Japan which includes but not limited to management duties, such as production pipeline arrangement, goals/priorities definition, team governance, people development, performance assessment, change management, risk, and controls, etc.
  • Work in partnership with the Front Office to determine the priority of all onboarding and existing client review requests, provide full transparency on the ongoing cases to relevant stakeholders.  Through this process, optimize the commercial experience, identify any business opportunities, and address any potential inherent risks
  • Identify the customer/s and other relevant third parties for a proposed relationship; establish the nature of the customer’s business, risk profile, understand the context of the proposed transaction and services
  • Determine appropriate methodology and due diligence approach and information required to verify the identity of the customer and relevant third parties based on global policy and local regulatory requirements.
  • Assess the relevance and completeness of information supplied by the Front Office upon the take on of new customers and provide guidance to Business Lines on KYC requirements
  • Liaise with global/regional/local project teams and relevant stakeholders on the implementation of strategic tools, automation, digitalization, and transformation projects.  Provide full transparency of the progress to the local and regional management for visibility 
  • Optimize current KYC process, identifying opportunities for improvement, synergies, and cost reduction
  • Contribute to an efficient functional governance of KYC with smooth and transparent communication with relevant stakeholders
  • Analyze and form an opinion on a) the acceptability of the customer/counterparty, b) completeness of the KYC file and c) compliance with internal policy and external regulatory requirements.
  • Validate the customer/counterparty on the client referential system in accordance with the KYC assessment, indicating appropriate roles and restrictions, as necessary
  • Present the file and KYC analysis to Compliance for review/approval when required or necessary, highlighting material risks or concerns as well as any exceptions or missing information based on internal policy or external regulatory requirements.
  • For existing clients, conduct reviews based on designated portfolios in cooperation with Business Lines, the worldwide KYC network and other relevant support functions
  • For ongoing reviews or local validations, verify the relevance of client information and data and when required, review the analysis of the risks related to the business activity and products traded with the client and the related classifications and roles in the client referential system.
  • Other tasks or projects assigned from time to time.

Client Data Management:

  • Complete and validate the KYC file in the information systems while ensuring the proper readability of information as well as the quality and coherence of data attributes
  • Maintain and update client data (e.g. change of name, change of address, merger with other entity, change of ownership) in the client referential database during the review process or when Client or Front Office provides KYC such information and documents
  • Ensure customer roles, information, restriction and other specific notations are documented in the client referential and customer database.

Profile required

KEY SKILL AREAS & KNOWLEDGE REQUIRED:

  • Strong knowledge of Japan AML and KYC regulations.  Hands on experiences in KYC onboarding and reviews
  • Familiar with investment banking environment, products, processes, and activities
  • Familiarity with APTCP (Act on Prevention of Transfer of Criminal Proceeds), Japanese AML/KYC regulatory and compliance issues particularly in the banking and investments sectors, to ensure our KYC standard is compliant with local regulatory requirements
  • Ability to examine in detail and understand the structure of a financial transaction, understanding of key issues in relation to AML risk, ability to identify relevant sources of information
  • Sensitivity to the demands and constraints of a capital market environment and financing activities
  • Ability to work independently and proactively manage relationships with the local BLs, CPLE with minimum supervision.
  • Ability to assess appropriate practical guidance and solutions to onboarding issues without compromising internal controls, policy requirements or external regulatory requirements.
  • Capable of delivering various briefings and trainings to the BLs re: KYC policy/regulations and client onboarding process.
  • Continue the shift to client driven organization and development of a quality control mindset in a consistent manner.
  • Use strong communication skills (verbal and written) to on-board new clients to the firm and ensure KYC files are consistently completed in line with policy and procedures.  Manage communication & updates between all key stakeholders.
  • Liaise with global/regional/local project teams and relevant stakeholders on the implementation of strategic tools, automation, digitalization and transformation projects.  Provide full transparency of the progress to the local and regional management for visibility 

Personal skills:

  • Analytical skills, precision, curiosity, tenacity and autonomy are key qualities in a KYC Analyst job
  • Good interpersonal and communication skills, reactivity, sense of service, anticipation and flexibility are essential requirements in this service function
  • The position requires effectiveness, team spirit and an ability to work in a fast-paced and demanding environment as well as a strong interest in financial markets and banking activities
  • Eagerness to learn and to keep abreast of AML latest issues and regulatory changes
  • Foster good team spirit both within your individual team and the wider teams. Be able to demonstrate where you have contributed to the 'one team' philosophy           

QUALIFICATIONS:

  • Minimum of five years working experience in KYC (Know Your Client), client onboarding or client due diligence for individual, corporate, and institutional customers. 
  • Experience of leading local teams with remote functional reporting
  • Strong knowledge of AML and KYC regulations
  • Experience of working in an international, multi-cultural organization
  • Experience of leading through change
  • MSc in Business, Finance and other relevant field
  • Previous experiences in projects and data management

FUNCTIONAL RELATIONSHIPS:

  • Business Lines (internal customers), Clients (external customers), KYC network as well as other relevant departments including Compliance and Operations, Risk in order to complete the KYC validations as efficiently as possible.

LANGUAGES:

  • Fluent in written and spoken English and Japanese languages.

Business insight

Societe Generale is one of the leading financial services groups in Europe. Present in over 50 countries across Europe, the Americas and Asia. Societe Generale provides corporate, financial institutions, investors and public sector clients with value-added integrated financial solutions.

Today, Societe Generale in Japan consists of four core businesses: Societe Generale, Tokyo Branch; Societe Generale Securities Japan Limited, Societe Generale Haussmann Japan Limited and Societe Generale Aircraft Leasing Company Limited. These four entities are in line with our worldwide focus on Investment Banking, Global Finance and Global Markets, and Asset Management.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Reference: 220000R5
Entity: Societe Generale Securities Japan Limited
Starting date: 2022/02/10
Publication date: 2022/01/09
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