Description of the business line or department
The Lyxor Fund Administration team operates within the Funds business line of the “Structured Investor Solutions & Lyxor” (SISL) team of Kleinwort Hambros which provides administration and financial reporting services to private equity funds, open ended funds, hedge funds, fund of funds and securitisation products.
The Lyxor team is primarily responsible for a group of Jersey regulated hedge funds. Its principal role is the oversight of functions outsourced to Paris and Luxembourg, as well as the corporate governance, company secretarial, regulatory and compliance activities required in the administration of the funds. NAV calculations, investor take-on/dealing and the preparation of financial reports are outsourced for these funds but subject to local oversight.
To lead the management of the Lyxor Fund Administration team, ensuring that it is adequately resourced and equipped to provide a high-quality service within a regulatory compliant framework and achieving corporate objectives in a risk-controlled environment.
To take part in the day-to-day operations of the Lyxor Fund Administration business line and manage the relationships with clients, service providers and other stakeholders.
To provide input, support and cover as necessary to other parts of the department/business as a member of the Management Team.
Line reports - Senior Officers/Officers/Assistant Trust Officers.
Lead the management, motivation and development of the Lyxor Fund Administration team
Management and development of client relationships
Manage the delivery of quality client administration within client expectations, the timeframes required (internal and/or external) and in accordance with undertakings to clients, the policies and procedures in place as well as any legal or regulatory requirements
Act as Director for client/internal entities as necessary
Member of internal committees, etc. as necessary
Debtor control and budgetary control within area of responsibility
Liaise with clients, advisors, service providers, etc. both internal and external
Involvement in business planning and budget setting
Agree targets and standards as member of the Structured Investor Solutions & Lyxor Management Team towards achieving company objectives
Monitor client service standards
Responsibility for deliverables and KPIs for the Lyxor funds
Monitoring compliance with local legislation and departmental/SG Group procedures
Ensure that policies and procedures manuals are kept current with regulatory/legislative developments, SG Group requirements and good practice
Identifying and implementing policies and procedures in the department to ensure compliance with laws, regulations, undertakings to clients and good practice together with the monitoring of same
Management of your line reports whilst monitoring and reporting on their individual performance, including performance appraisals, personal development plans and regular one to one meeting
Recruitment of team members
Supervise the staff training programme for area of responsibility
Assist in the business development of the Structured Investor Solutions & Lyxor department
General administration duties and ad hoc projects