HR Administrator

 Guernsey - Great Britain       Permanent contract        Human Resources


About Kleinwort Hambros

Established in 1786 and 1839 respectively, Kleinwort and Hambros have been helping clients manage their wealth for over 200 years. Kleinwort Hambros is the private banking and wealth management brand of Societe Generale in the UK.

Kleinwort Hambros has offices in London, Cambridge, Newbury, Leeds, Edinburgh, Guernsey, Jersey and Gibraltar. Kleinwort Hambros enjoys the benefits of being part of Societe Generale with valuable access to the resources and services of one of the world’s leading financial groups.

Kleinwort Hambros has a wealth of experience in helping individuals, families, entrepreneurs, charities and their advisers to manage their financial assets, whether they are based in the UK or overseas.

The Role

The HR Administrator works closely with the HR team across the CI and ensures that decisions are explained and agreed before acting upon.

The HR Administrator works in close cooperation with the off shored administration team (CIHRS), the off shored employee contact centre (MyHR), the Recruitment team and other Specialist Teams (e.g. Compensation and Benefits, PTD) and the HR Business Partners in the other regions.

The HR Administrator also works with other internal teams including Information Technology, Accounting, Facilities, Security and Anti-Fraud Expertise (ROCs), Business Continuity Management, Legal, Compliance etc.

Roles and Responsibilities

Employee Administration/Lifecycle

  • Supporting payroll and benefits administration

  • Supporting and documenting all employee life cycle elements (letters, PeopleSoft, etc.)

  • Instigating and managing background screenings

  • Preparing ER letters and any related documentation, as and when required.


  • Advising managers and new joiners on any queries they may have

  • Working with and liaising with the Recruitment Team and relevant Managers, as necessary

  • Leading the new joiner induction and advising new starters on any onboarding related questions

  • Reviewing background screening reports and taking steps to assess and resolve any adverse findings

    Career Management

  • Regularly analysing relevant absence record reports and flagging any concerns/trends and following up as appropriate

  • Monthly FTC absence reporting to Payroll

  • Assisting with probations, executing and coordinating process

  • Execute and coordinate the internal transfer process

  • Assisting with work permits and on-going visa issues (outside of recruitment)

  • Responsible for Long Service Awards, 1st Year Anniversaries


  • Coordinate exit process,

  • Coordinate meetings

Profile Required

Skills and Experience

  • Proficient in MS Office and other Microsoft applications

  • Strong administration background but HR administration experience preferred

  • Excellent organisational skills

  • Able to prioritise multiple conflicting demands

  • Ability to remain calm and think quickly when under pressure

Why Join Us

If you feel you have the required experience and qualifications, then please apply to the SG Resourcing Team, and we will manage your application. At Societe Generale, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender reassignment

Business Insight

People join for the impact they can have on us. They stay for the impact we have on them. A flatter structure offers visibility and exposure beyond that of our competitors, so you know our names, and we know yours. It's personable, human, and inspires success through passion. By encouraging open mindedness and a willingness to share ideas, we have adapted to market changes and thrived through innovation. Bringing words like “hard work” and “dedication” together with “community” and “respect” has enabled us to work collaboratively and build our future together. We call this Team Spirit and it's what makes us different. It's what makes you different

All our positions are open to people with disabilities

Job code: 19000TFY
Business unit: Kleinwort Hambros
Starting date: 30/12/2019
Date of publication: 29/10/2019
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HR Administrator

Permanent contract   |   Guernsey - Great Britain   |   Human Resources