HR Generalist

Permanent contract|Singapore|Human Resources

HR Generalist

Singapore Permanent contract Human Resources


Responsibilities :

Onboarding of New Joiners
•    Meet and collate all new joiners’ information and onboarding paperwork and work closely with HR Shared Services Center (HRSSC) in Bangalore and background screening vendor to ensure a seamless process for new joiners
•    Send new joiner notification to HRSSC, p-files creation, following up closely to ensure all essential documents are signed and received
•    Review HR records to ensure that these have been correctly created and / or updated by HRSSC
•    Initiate relocation process for overseas new hires/internal transfers such as work pass application, booking of temporary accommodation, shipment of personal effects, tax assistance etc
•    Work with various internal departments such as Information Technology, Finance and Corporate Services to resolve any issue with new joiner’s access to internal applications
•    Liaise with Compliance department on employee registration / licensing with MAS
•    Review background check reports and escalate major discrepancies / seek approval to close off minor discrepancies
•    Meet and greet new joiner and perform first day onboarding formalities
•    Ensure all HR documents relating to new joiners are received and p-files are complete
•    End of probation and confirmation of employment

Off boarding of employees
•    Initiate off boarding process for leavers
•    Conduct exit clearance with leavers, manage all associated paperwork and queries
•    Cancellation of work pass on MyMOM and issue Cancellation Letter and Short Term Visit Pass where applicable
•    Ensure all HR documents relating to leavers are complete and properly maintained in the p-file

Contract Extension for Fixed Term Employees
•    Review monthly contract expiry report and handle extension discussion with managers
•    Handle contract conversion processes including but not limited to salary/title proposal, obtaining approvals etc

Life Events
•    Handle the process of re-employment of older workers
•    Review work pass expiry report and initiate the renewal process
•    Ensure changes relating to life events, eg. Marriage, childbirth, etc are accurately recorded in the Human Capital Online Management system (HCOM)
•    Advise employees on life events administration such as advising on the optimal usage of maternity leave benefit

•    Attend to non-standard employee queries
•    Print standard and ad hoc letter requests from employees for HR Services Manager to sign off
•    Update of employee particulars changes on iSubmit
•    P-file closure for archiving
•    Monitor HR mailbox and re-direct emails to the relevant parties
•    Perform GPS controls for assigned controls
•    Handle and work closely with Compliance on matters relating to annual checks
•    Submission of MAS 753 Notification for regulated employees
•    Manage regulatory surveys to ensure accuracy and timeliness with its submission
•    Assist in the development and implementation of HR policies and procedures
•    Invoices management and processing
•    Suggest new procedures and policies (while maintaining compliance with the employment laws and regulations) to continually improve efficiency of the HR processes and to improve employee experience
•    Advise HRBPs and employees/managers on Singapore legislation/employee matters

HR Projects
•    Manage the annual Health & Wellness Month
•    Adhoc projects as assigned from time to time

Learning and Development   
•    Handle end to end training grant administration/submission with IBF and internal audit

Profile required

Profile Requirements:

•    Education – Diploma or Bachelor’s degree preferred
•    Prior 2 to 5 years generalist work experience in a HR related role will be advantageous 
•    Must be able to communicate and write in fluent English
•    Must be able to work on simple data analysis in MS Excel and prepare presentations including graphs and organization charts in MS PowerPoint
•    Should be familiar with MS Outlook for scheduling meetings and e-mail communication
•    Good listening and summarizing skills 
•    Organized and diligent with a natural inclination for planning and follow through
•    Must be a team player and able to work collaboratively with and through others in different locations
•    Flexible and adaptable; able to work in ambiguous situations

Business insight

Company Description
Societe Generale is one of the leading European financial services groups. Founded in 1864, we have been playing a vital role in the economy for over 150 years. With more than 148,000 employees based in 76 countries worldwide, we accompany 32 million clients throughout the world on a daily basis. Based on a diversified universal banking model, the Group combines financial strength with a strategy of sustainable growth.

ASIA-PACIFIC (ASIA), as one of the Business Units of Societe Generale, operates in 12 locations across the Asia Pacific region, employing over 2,500 employees with the regional headquarter located in Hong Kong. Our activities here are centered on Societe Generale's Global Banking & Investor Solutions pole (GBIS), a major growth engine for the Group and a key pillar of Societe Generale's universal banking model. Our expertise in Asia Pacific ranges from Corporate & Investment Banking (Advisory, Financing and Global Markets) to Asset Management, Global Transaction Banking and specialised financial services like Equipment & Vendor Finance and Vehicle Leasing & Fleet Management. In addition, Societe Generale's Global Solution Centre (SGGSC) in Bangalore and Chennai offers customised business solutions to the Societe Generale Group globally including ASIA.

Department Description
The HR Generalist is instrumental to the team’s success in contributing to a great employee experience and engagement, and achieving people strategies for the client group(s) and the region. The candidate will support and work in close partnership with the HR Business Partner for the assigned client group(s), in delivering and executing HR transactions of the employee life cycle, HR campaigns, and various HR projects. A successful candidate will manage these responsibilities efficiently and effectively while mitigating risks, and ensuring full compliance with local regulatory and legal frameworks.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Reference: 21000UX3
Entity: Societe Generale Singapore Branch
Starting date: 2021/11/13
Publication date: 2021/10/12