Junior Chief Operating Officer

ABOUT THE JOB:

The aim of Global Banking Technology & Operations (GBTO) Canada is to deliver day-to-day services to Société Générale investment and corporate bank units and their clients to accelerate their transformation. GBTO differentiates itself from competitors with the pace of the agile transformation delivered, spreading the technology and data culture, shortening the decision-making process, and adopting a true industrial approach, leveraging on different teams either transversal or aligned to the different sub business units.

Within GBTO, the Chief Operating Office (COO) Business Performance Management (BPM) function is responsible for coordinating and managing the day-to-day operations of the AMER GBTO and GCOO (Group Chief Operating Office) departments. This covers activities such as leading the budgeting process, monitoring human resources management, and reporting on staff plan status vs budget and forecast, monitoring and reporting on strategic initiatives, business transformation delivery results vs plan, IT / Travel costs, regional policies etc.

This function also has the responsibility for coordinating with other sub business units to ensure that the most appropriate levels of COO services are provided to meet current and future management needs.

What will be your DAY-TO-DAY?

 Main responsibilities

Your main responsibilities include, but are not limited to, the following:

Operational Expenses Management (OPEX):

• Data Analysis and Reporting - Monthly review and analysis of spend data and trends
• Daily oversight of automated data and reports from vendors, as well as follow-up with vendors if data and reporting fail or are missing
• Monitoring and improving expense controls and processes (i.e. requisitions, expense coding/tracking and approval process)
• Maintaining regional expense policies and governance documents and communicating changes to management
• Maintaining external vendor relationships
• Travel administrative support: providing guidance to travelers with their booking process, rerouting pending reservations to managers, coordinating travel profile updates with the team in Bangalore, raising escalation points to the team in Paris, etc.

Travel Management: 

• Bi-weekly review of travel bookings and reconciliation against budget
• Coordinating with the Bangalore team on reclassifications required and eliminating accounting noise

Collaborative Learning & Engagement: 

• Undertaking projects related to learning and development: communication campaigns, promotion of training offers, contribution to the creation and deployment of e-learning platforms and their reporting
• Taking part in career development activities: coaching employees and managers, creating support documents, drafting communications, and reporting

Backup responsibilities

You will also be required to take on some additional responsibilities when colleagues are on vacation to ensure proper coverage. These responsibilities include:

Transversal Reporting Management:

• Ensuring proper service delivery across GBTO & GCOO Americas for all transversal reporting processes, including but not limited to audit recommendations, overtime, mandatory training, etc.

Financial Management:

• Assisting the local Americas Financial management team in providing the highest level of service quality to the GBTO & GCOO Executive Committee and the whole GBTO & GCOO managers community
• Managing invoices approvals, accruals, and cost allocations
• Assisting in the preparation of the annual budget exercise and forecast analysis

Resource Management:

• Handling Staff Plan Management in Pyramid and ensuring alignment with HR
• Defining and implementing an effective Staff Plan management process involving all GBTO & GCOO stakeholders and partners
• Managing the monthly headcount monitoring of actual and projected resources compared to the budget
• Working with HR and staff within GBTO & GCOO Business Areas to manage headcount, cost centers and organizational charts