KYS Specialist, Sourcing Team

 Hong Kong, Hong Kong       Fixed term contract        Facilities / Purchasing / Property

Responsibilities


Missions

Primary Objectives: 


• Prioritization of requests from different business lines in the Asia Pacific region and work collaboratively with the stakeholders
• Help guide the internal stakeholders to understand and to convey in details of certain documents requests based of the SG’s KYS requirements
• Ensure the relevance, quality and accuracy of main vendor and purchase description and categorization attributes in Asia Pacific vendor database
• Take responsibility for the proper management of KYS files and due diligence records in the system
• On-board new vendors to the Bank and ensure KYS files are consistently completed in line with the policy and procedure. Manage communication & updates between all key stakeholders
• Ensure productivity targets are met while quality remains at the highest standards
• Work closely with our outsourcing partners and set their priorities which have been agreed with the business
• Responsible for assessing the KYS analysis and final validation
• Building up with the Asia vendor database and support the contract management
• Provide transparency, report incidents and escalade blocking or complex cases to Business or Compliance with expected actions plans

Profile Required


Major Accountabilities/Principal Responsibilities:


• Production of dashboards and inform all stakeholders on a regular basis on the status
• Produce reports for follow up, pipeline management and KPI monitoring
• Assist in managing a dedicated mailbox for the vendor onboarding process
• Provide cross coverage on all team functions
• Comply with all Risk and regulatory obligations where relevant
• Participate in key projects linked to vendor onboarding
• Validation of KYS files to ensure that the files are in line with the policy and procedure
• Support Business on the contract management 


Profile


Key Skill Areas & Knowledge Required:


• Prior experience in KYS or onboarding vendors in an investment bank environment is required
• Ability to present a compelling explanation backed by the SG KYS requirements to the stakeholders
• Understanding of the key issues in relation to ABC requirements, AML risk and ability to identify relevant sources of information
• Strong analytical skills, detail-oriented, not afraid to raise issues and drive changes to improve impediments
• Ability to prioritize and deliver within tight timeframes in a rapidly changing environment
• Ability to build and cultivate good working relationships with business lines and vendors
• Good interpersonal and communication skills, sense of service, open-minded and willing to take suggestions are essential to success
• Effectiveness, team spirit and an ability to work in a fast-paced and demanding environment
• Good command of MS Excel/Sharepoint is a MUST
• Transversal knowledge of the services and products of the corporate and investment banking sector; specific knowledge of SG Group is an advantage
• Proficiency in English is a must and Chinese language skills at business level is an advantage

Business Insight


Environment

Societe Generale is one of the leading financial services groups in Europe. Based on a diversified and integrated banking model, the Group combines financial solidity and a strategy of sustainable growth.

The KYS Specialist sits in Sourcing department and is the interface between vendors, internal key stakeholders and the Know Your Supplier (KYS) team. As dedicated point of contact, the successful candidate will be responsible for the integration of new vendors by identifying KYS requirements, collecting and validating documents for new vendors.

The successful candidate is also the main point of contact for all vendor onboarding related matters for different business lines in the region, has responsibilities to supporting the business lines, managing their priorities and be transparent about the prioritization and the process.

We are looking for an experienced KYS Specialist to provide advisory services to our internal and external business partners. To succeed, you should be well versed in the latest KYS and regulatory requirements and how they are applied within the organization; able to manage the onboarding process in the most effective and efficient manner and utilize the resources in the most optimal way.

The KYS Specialist is also accountable for the creation of files in the Asia vendor database; ensuring the accuracy of the file in line with the policy and procedure and final validation of the file from the KYS perspective.

This opportunity is open to local and overseas candidates, but internal candidates and external candidates based in Hong Kong or immediate available are preferred.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, sexual or gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Job code: 200005LE
Business unit: Societe Generale Hong Kong Branch
Starting date: Immediate
Date of publication: 09/03/2020
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KYS Specialist, Sourcing Team

Fixed term contract   |   Hong Kong   |   Facilities / Purchasing / Property