Project Support - HR Specialist

Fixed term contract|Guernsey|Human Resources

Project Support - HR Specialist

Kleinwort Hambros
Guernsey, Channel Islands Fixed term contract Human Resources


Description of the Business Line or Department

The Human Resources department is responsible for:

  • Developing KH’s attractiveness as a responsible employer notably in terms of career opportunities, people development, compensation, diversity and working environment;
  • Addressing the larger challenges of KH notably in terms of managerial culture, performance management and people engagement;
  • Contributing to KH’s competitiveness by maintaining critical staffing levels and talented profiles;

Supporting the strategy and transformation by accompanying the teams and working on their employability.

Summary of the key purposes of the role

To provide administrative support to the HR department, undertaking all administrative duties associated with the team and its activity, to include managing applications, creating, saving and recording documents, uploading material and maintaining internal systems.

Summary of responsibilities

  • Providing a complete administration service to the HR function, supporting each area of the team with administration support, in line with business requirements
  • Being a competent user of all internal systems, to include PeopleSoft, MS Office, GPS
  • Updating and maintaining internal systems, records and reports with accurate people data
  • Processing new starters, including preparing offer documentation and updating relevant databases
  • Processing leavers, including preparing relevant documentation and updating systems accordingly
  • Updating personal employee records, by saving relevant documentation or updating attached systems
  • Setting up induction training for new starters, as required
  • Producing reports and summaries of activity, as requested
  • Maintaining the HR inboxes and responding to them, as necessary
  • Ensuring that the end to end HR process supports a positive stakeholder experience at all times
  • Supporting HR priority projects with any administrative activity, including updating relevant reports and keeping track of relevant deadlines
  • Responding to emails on behalf of the department
  • To act as a first point of contact for all ‘customers’ to the Human Resources team

Areas of Impact

  • Recruitment
  • Onboarding and Induction
  • Payroll
  • Appraisal/Staff Development
  • HR Database and Reporting
  • Advice and Guidance
  • Lifecycle Administration
  • Benefits Administration
  • Projects

Level of Autonomy and Authority

The HR Administrator works closely with the HR team across the CI and ensures that decisions are explained

and agreed before acting upon.

The HR Administrator works in close cooperation with the off shored administration team (CIHRS), the offshored employee contact centre (MyHRCI), the Recruitment team and other Specialist Teams (e.g. Compensation and Benefits, PTD) and the HR Business Partners in the other regions.

The HR Administrator also works with other internal teams including Information Technology, Accounting, Facilities, Security and Anti Fraud Expertise (ROCs), Business Continuity Management, Legal, Compliance etc.

Profile required


  • Solid previous office administration experience, ideally in a financial services environment
  • Excellent IT skills, including Microsoft Office and database systems
  • Used to working under pressure and to tight deadlines with multiple stakeholders.
  • Confident, calm and organised, with an ability to hold difficult conversations, and to make decisions quickly.
  • Able to prioritise multiple conflicting demands
  • Good ethical judgment
  • Sound knowledge of employment laws and practices

Why join us

People join for the impact they can have on us. They stay for the impact we have on them. A flatter structure offers visibility and exposure beyond that of our competitors, so you know our names, and we know yours. It's personable, human, and inspires success through passion. By encouraging open mindedness and a willingness to share ideas, we have adapted to market changes and thrived through innovation. Bringing words like “hard work” and “dedication” together with “community” and “respect” has enabled us to work collaboratively and build our future together. We call this Team Spirit and it's what makes us different. It's what makes you different.

Business insight

If you feel you have the required experience and qualifications, then please apply to the SG Resourcing Team, and we will manage your application. At Société Générale, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender reassignment.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, sexual or gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Reference: 21000R79
Entity: Kleinwort Hambros
Starting date: 2021/11/08
Publication date: 2021/09/07