Trainee EA

 London, United Kingdom       Permanent contract        Other job functions

Responsibilities

Description of the Business Line or Department

Societe Generale Securities Services (SGSS) in the UK is a business line of Societe Generale London Branch.

SGSS is a pan European provider which offers a full range of securities services:

  • Custody & Trustee services

  • Fund Administration & Asset Servicing

  • Fund Distribution, liquidity Management, Issuer Services & Clearing services

Summary of the key purposes of the role

  • Provide Executive Assistant support to the Head of CMS UK, including:

  • complex diary management, scheduling meetings, dealing with meeting conflicts,

  • booking taxis, travel and organising visas,

  • processing expenses,

  • arranging client lunches both in-house and external.

  • Provide administrative support to the CMS team in London including travel booking, expense processing, office supply management, supporting corporate events, making room bookings.

  • Provide cover for the Executive Assistant to the UK Country Head.

Summary of responsibilities

  • Diary management for the Head of CMS

  • Making travel arrangements for the CMS team.

  • Processing expenses for the CMS team.

  • Providing cover for the Executive Assistant to the UK Country Head.

  • Arranging client meetings.

  • Providing administrative support in relation to corporate hospitality, seminars, conferences and other events both internal and external.  

  • Arranging in-house lunches.

  • Coordinating visits to CMS by colleagues from other locations including ensuring all the team is aware of the visit, adding the details to the team diaries, arranging meeting rooms, workstations and other support where appropriate.

  • Ordering stationery

  • Collecting and distributing post

Level of Autonomy and Authority

Autonomy to work under own management whilst under the direction of the Executive Assistant to the UK Country Head.

Profile Required

Competencies

  • Good time management skills with the ability to prioritise tasks.

  • Strong team player with excellent communication skills in particular when communicating with clients.

  • Highly computer literate. 

  • Ability to work as part of a team in a collaborative manner.

  • Good inter-personal skills with the ability to forge and develop relationships with internal and external contacts.

  • Whilst not a prerequisite, knowledge of French would be an advantage.

  • A strong attention to detail.

  • Ability to make independent decisions when required. 

  • Able to balance different tasks and requirements.

  • Professional manner.


Why Join Us

People join for the impact they can have on us. They stay for the impact we have on them. A flatter structure offers visibility and exposure beyond that of our competitors, so you know our names, and we know yours. It's personable, human, and inspires success through passion. By encouraging open mindedness and a willingness to share ideas, we have adapted to market changes and thrived through innovation. Bringing words like “hard work” and “dedication” together with “community” and “respect” has enabled us to work collaboratively and build our future together. We call this Team Spirit and it's what makes us different. It's what makes you different.


Business Insight

If you feel you have the required experience and qualifications, then please apply to the SG Resourcing Team, and we will manage your application. At Societe Generale, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender reassignment


We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, sexual or gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Job code: 19000XHG
Business unit: SG CIB
Starting date: 17/02/2020
Date of publication: 16/01/2020
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Trainee EA

Permanent contract   |   London   |   Other job functions