Description of the Business Line or Department
Societe Generale Securities Services (SGSS) in the UK is a business line of Societe Generale London Branch.
SGSS is a pan European provider which offers a full range of securities services:
Custody & Trustee services
Fund Administration & Asset Servicing
Fund Distribution, liquidity Management, Issuer Services & Clearing services
Summary of the key purposes of the role
Provide Executive Assistant support to the Head of CMS UK, including:
complex diary management, scheduling meetings, dealing with meeting conflicts,
booking taxis, travel and organising visas,
arranging client lunches both in-house and external.
Provide administrative support to the CMS team in London including travel booking, expense processing, office supply management, supporting corporate events, making room bookings.
Provide cover for the Executive Assistant to the UK Country Head.
Summary of responsibilities
Diary management for the Head of CMS
Making travel arrangements for the CMS team.
Processing expenses for the CMS team.
Providing cover for the Executive Assistant to the UK Country Head.
Arranging client meetings.
Providing administrative support in relation to corporate hospitality, seminars, conferences and other events both internal and external.
Arranging in-house lunches.
Coordinating visits to CMS by colleagues from other locations including ensuring all the team is aware of the visit, adding the details to the team diaries, arranging meeting rooms, workstations and other support where appropriate.
Collecting and distributing post
Level of Autonomy and Authority
Autonomy to work under own management whilst under the direction of the Executive Assistant to the UK Country Head.