Trust Administrator

Permanent contract|Jersey|Other job functions

Trust Administrator

Kleinwort Hambros
Jersey, Channel Islands Permanent contract Other job functions


Description of the Business Line or Department

Kleinwort Hambros is a leading provider of Corporate Fiduciary administration services, which includes Employee Incentive Services and Corporate Solutions. These are managed under fiduciary arrangements on behalf of corporate organisations, either private or public.

Employee incentive schemes include such structures as employee share schemes, pension schemes, bonus awards etc. Other corporate structures administered include limited companies situated in various jurisdictions, purpose trusts, exempt property unit trusts and the provision of a pension co-ordinator.

The vehicles administered by the Jersey Funds team encompass a portfolio of Jersey & Guernsey private equity, collectives and securitisation structures including a number of funds on the Lyxor Jersey platform. The Jersey Funds team provides full administration of the private equity, collectives and securitisation structures. With respect to the Lyxor Jersey fund range, the team carry out the oversight of oversight of outsourced functions as well as the corporate governance, company secretarial, regulatory and compliance activities required in the administration of these funds. NAV calculations, investor take-on/ dealing and financial accounts preparation are outsourced for the majority of these funds but subject to local oversight.

Summary of the key purposes of the role

  • To support officers in administering the day to day activities for several entity types, including but not limited to: employee share schemes, pension schemes and funds structures, ensuring that regulatory requirements, operational standards and controls are complied with.
  • The incumbent will assist the trust/fund officers in the effective management of these structures and ancillary internal projects ensuring that their workload is processed efficiently in accordance with established deadlines.
  • On the job training will be provided and potential for supporting external studies (e.g. ICSA/STEP)

Summary of responsibilities 

  • Preparation of transaction paperwork and inputting of payments
  • Static Data updates using NAVOne
  • Preparation of reporting packs for internal audit controls
  • Organise general filing/archiving/scanning and saving of reporting packs for the CTR teams
  • Manage meeting diaries
  • Billing and working capital cycle – prepare monthly billing packs, send out invoices and debtor chasing
  • Maintain training and development to continually improve their ability and performance.
  • Management of recurring fund reporting
  • General assistance in internal projects such as FATCA/CRS reporting and KYC/administration reviews
  • General administration duties

Profile required


Strong academic record – educated to GCSE level or higher

  • Seeking information
  • Understanding others
  • Facilitating teamwork
  • Communication skills
  • Knowledge of Microsoft Office applications (Word/Excel/Outlook)
  • Experience of an office environment helpful

Why join us

People join for the impact they can have on us. They stay for the impact we have on them. A flatter structure offers visibility and exposure beyond that of our competitors, so you know our names, and we know yours. It's personable, human, and inspires success through passion. By encouraging open mindedness and a willingness to share ideas, we have adapted to market changes and thrived through innovation. Bringing words like “hard work” and “dedication” together with “community” and “respect” has enabled us to work collaboratively and build our future together. We call this Team Spirit and it's what makes us different. It's what makes you different.

Business insight

If you feel you have the required experience and qualifications, then please apply to the SG Resourcing Team, and we will manage your application. At Société Générale, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender reassignment.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, sexual or gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Reference: 210001D0
Entity: Kleinwort Hambros
Starting date: 2021/03/15
Publication date: 2021/01/18