Office Assistant (Bernstein - Singapore)

Role Overview

The role is to support Sales, Trading, and the Research team in Singapore (~12 individuals). The ideal candidate is detail-oriented, highly organized, proactive, and thrives in a collaborative, fast-paced environment with a strong client-service mindset.

Key Responsibilities:

• Help coordinate the Sales team’s daily activities such as calendars invites and analyst marketing updates.

• Arrange travel itineraries for the team, including flights, accommodation, visas etc.

• Process and submit travel and business expense claims accurately and in compliance with internal policies.

• Maintain meticulous travel and expense records.

• Coordinate meeting logistics, including sending invites, arranging dial-ins/video links, and sending presentation materials.

• Organize analyst lunches, client events, and conferences, managing venue bookings, catering, and all logistical details.

• Monitor and replenish stationery and printed materials as needed.

• Maintain and update client contact databases and distribution lists on our CRM.

• Collaborate with regional offices, particularly the Hong Kong team, to synchronize schedules and logistics.

Key Requirements/Attributes:

• Good written and verbal communication skills.

• Professional, proactive, and resourceful with a strong sense of ownership and accountability.

• Collaborative team player comfortable working across departments and time zones.

• Demonstrates integrity, discretion, and a client-centric approach.

• Adaptable, reliable, and thrives in a fast-moving, dynamic environment.

Bernstein is widely recognized as a premier global equity research and brokerage firm, with a trading platform that spans the US, Europe, and Asia. Our research and trading capabilities are sought out by leading investment managers around the world, and we have a long history of our research receiving #1 rankings for overall quality and industry knowledge.

Research is our legacy and foundation. Our brand is defined by our Blackbooks, renowned for their in-depth quantitative forecasts and unmatched industry expertise. Our Research Analysts are thought leaders who typically have many years of direct experience in the industries they cover. Our reputation is for the very highest caliber of disciplined investment and industry analysis.

In 2019 Bernstein acquired Autonomous Research, a highly regarded global financial services independent research firm. This acquisition further strengthened us as the preeminent provider of the highest-quality research to our clients worldwide. On April 1, 2024, AllianceBernstein and Societe Generale announced the official launch of Bernstein, a new joint venture expanding our global cash equities and equity research business Clients now have unparalleled equity liquidity access and a full range of integrated services leveraging Bernstein’s cash equities and research capabilities and Societe Generale’s equity derivatives, prime services and equity capital markets offering.

AI tools can be useful to edit and refine your application. However, we are keen to hear your authentic voice so an over reliance on AI-generated content in your application is discouraged.

If you feel you have the required experience and qualifications, then please apply, and we will manage your application. At Bernstein, we believe our people are our strength and are core to the success of our business. As such, we search for, recruit and appoint the best available person on the basis of aptitude and ability, regardless of sex, marital or civil partnership status, race, colour, nationality, ethnic or national origins, pregnancy, disability, age, sexual orientation, religion, belief or gender identity.