Executive Assistant

• Assist the General Counsel, Asia Pacific
• Manage General Counsel’s calendar;
• Answer and respond to phone calls, communicate messages and information to the General Counsel;
• Act as the department main point of contact for expenses and processing of invoices;
• Provide support to lawyers in relation to the payment of external legal fees, and related issues such vendor activation;
• Support the Permanent Supervision controls declarations of the legal department;
• Organise and prepare meetings for the legal department;
• Assist Legal Exco members in their administrative tasks, including their team meetings, and travel arrangements and expense reports;
• Maintain and update the put away list and archive list for the legal department;
• Organization of seminars / overseas meetings / overseas visitors for the legal department;

• Good communication skills and good command of spoken and written English. Cantonese and Mandarin also an advantage.
• Time-management skills.
• Ability to pay attention to detail.
• Organization skills; to be able to prioritise emails while keeping stakeholders informed.
• Ability to multitask.
• Proactive.
• Motivated and able to work independently, while respecting reporting procedures.
• Understanding of frequently used computer software and programs, e.g. Microsoft Office, Excel & Powerpoint etc.
• Previous experience working in law firms or in-house legal teams is preferred

Behavioral Skills

• Team Spirit - Synergies: I make cooperation with colleagues in and outside my team a priority
• Team Spirit - Open mindset: I listen and share my views and my expertise in an open mode
• Innovation - Technology: I adopt new  technologies in the solutions and projects I work on
• Client - Understanding and Respect: I listen to clients and colleagues in order to understand and anticipate their needs
• Responsibility - Performance: I strive for high performance
• Innovation - Change management: I support change

The finalized candidate will be offered a 12-month secondment contract with SG's preferred employment partners.

Our Culture:

At Societe Generale, we live by our 4 core values of commitment, responsibility, team spirit and innovation. We are engaged and demonstrate consideration for others. We act ethically and with courage. We focus our talent and energy on collective success. We experiment and propose new ideas. This way, we maximize our ability to serve client needs and anticipate market changes. Societe Generale is committed to strengthening bonds with colleagues, communities, and the world in which we live, because relationships are at the heart of how we operate.
Please visit our APAC career website: https://www.societegenerale.asia/en/careers/building-your-career-with/ for more information.

Diversity, Equity & Inclusion (DE&I):

Our mission: Recruit, develop, advance, and retain a diverse workforce that is united in our efforts to enhance our competitive position and deliver innovative solutions to our clients.

Our vision: 

• Engaged workforce that is demographically diverse in a way that reflects the communities in which we operate
• Inclusive culture and workplace that recognizes employees' unique needs and utilizes their diverse talents
• Engage our community and marketplace, and position the organization to meet the needs of all its clients

Check out our DE&I initiatives: https://www.societegenerale.asia/en/careers/diversity-equity-inclusion-dei/

Hybrid Work Environment:

Societe Generale offers a hybrid work arrangement that offers employees the flexibility to work remotely, as well as on-site, in order to promote interaction and collaboration with colleagues while adhering to all SG standard protocols.  Hybrid work arrangements vary based on business area.  The applicable Business lines will determine and communicate the work arrangements that best meet their business needs.

Department Description

The Asia-Pacific Legal division has a local presence in China, Hong Kong, India, Japan, Korea, Australia, Taiwan and Singapore.