Office Assistant

This role provides exposure to research marketing, event coordination, team collaboration, and diverse administrative support.

This role will have two primary functions:

1) supporting the European Research Marketing team with marketing-related administrative duties,

2) and delivering comprehensive administrative and operational support to the entire European Corporate and Investor Access team to facilitate seamless business continuity.

Responsabilities

Plan, coordinate, and execute a high volume of travel bookings for European Analysts (35–50 trips per month), managing all related logistics and administrative processes.

Serve as the primary point of contact for Analysts, handling emergencies, cancellations, and urgent last‑minute travel changes.

Ensure travel logistics are accurate, efficient, and optimized for time and cost, while complying with all travel policies and T&E budgets and prepare regular metrics and reports related to travel T&E.

Coordinate and execute analyst-hosted or specialist-led virtual events, such as group calls and webinars, at high volumes and often with very short turnaround times (approximately 10+ events per week on average).

Maintain and update records in CRM systems and other platforms.

Process expenses and invoices and provide ad-hoc administrative and operational support for the European Corporate & Investor Access team with a high level of accuracy in a fast-paced high-pressure environment

Manage multiple competing projects with conflicting priorities effectively.

• Microsoft Office Expertise
• Tools Knowledge (BTS/Teams/Zoom/Concur)
• English Proficiency
• Proactivity
• Organization
• Prioritization
• Adaptability
• Time Management
• Autonomy & Teamwork
• Project Ownership

Bernstein Société Generale Group is the Joint Venture (JV) established between Société Generale (SG) and Alliance Bernstein to provide high quality independent research in equity and cash equity execution services. Bernstein Autonomous LLP (BA LLP) is the UK Operating Company and employing entity for the JV.

Members of the Bernstein’ European Corporate & Investor Access team collaborate with local and global partners in research, sales, specialist sales, origination and banking to organize a range of high-quality meetings and events and deliver a full suite of logistics services for the firm’s internal and external clients.

The team is split across London and Paris, and everyone reports into a line manager based in London.