V.I.E. HR Assistant

International Volunteer Program|Luxembourg|Human Resources

V.I.E. HR Assistant

ALD Automotive
  • Luxembourg, Luxembourg (country)
  • International Volunteer Program
  • Human Resources


Ayvens is the leader in operational leasing in Luxembourg, Europe and worldwide. As a subsidiary of the Société Générale group, a service company, the customer is at the heart of our organization. Our strength is our team: 155 people who, thanks to their enthusiasm, commitment and good mood, are developing the company since 1985. Ayvens in Luxembourg is also one of the very first companies to commit to CSR, Corporate Social Responsibility, awarded with the INDR label in 2011 and signing the Luxembourgish Diversity Charter in 2013. In 2017, 2019, 2021 and 2023 the Great Place to Work® institute awarded Ayvens Luxembourg as a company where employees are happy at work..

As part of the Human Resources Department, you will provide your support to our team. You will be the first point of contact for employees and various stakeholders.

The main tasks in this position are:

 • Recruitment: draft the job offers, publish advertisements on the various media, ensure answer to all of the applicant, organize interviews, review job descriptions and duties, etc.

 • Onboarding: create new hired files (including proposal letters, contracts, IT access, badges, mentor, etc.).

 • Training: plan and monitor the in-house training session (immersive session scheduling, registering and monitoring)

 • Absence and leave management: register, monitor and monthly report, annual leave schedules creation

 • HR projects and internal communications: contribution to the HR projects and staff satisfaction surveys (Great Place To Work, SG Barometer), internal events organization, write and publish articles on internal and external media

 • Administrative management: monitor procedures (expense claims, trial period, etc.), contribute to several HR reports (absenteeism, benefits in kind, etc.), monitor and keep up to date the employee files

Due to the VIE eligibility criteria a questionnaire will be provided. Please make sure to answer all the questions for an efficient analysis of your application.

Please note that for the missions outside the European countries, a VISA is necessary. Please make sure your passport is valid up to 6 months after the end of the VIE contract to not delay your departure. Otherwise, we strongly advise you to launch asap the renewal of your passport.

Profile required

PLEASE NOTE that since this program is primarily an international development program, candidates cannot apply to a VIE assignment in their own country of citizenship.

To facilitate the examination of your application by our English-speaking managers, we thank you for applying in English.

Studies & experience:

  • Graduate with a Master degree from Business/Engineering School or University with a specialization in  Human Resources
  • A previous experience in HR would be appreciated

Language skills:

  • Fluent in English and in French (B2-C1)

Technical, operational & Soft skills:

  • Proficient/Good command of MS Office
  • Good communication and presentation skills
  • Strong interpersonal skills, ease to interact with all the entity's employees
  • You carry out your work with precision, rigor and the utmost confidentiality
  • Flexible, autonomous, dynamic and able to take the initiative

The VIE assignment in a nutshell
This VIE in Luxembourg is to begin as soon as possible but you need to plan 3 months between your application date and the beginning of your VIE assignment. It will last 24 months.
The VIE is a specific contract, under Business France’s eligibility criteria, opened to candidates under 28 and from the member states of the European Economic Space. For further information (including your financial indemnities), please see Mon VIE-VIA Business France.

Why join us

As soon as you arrive, you will be integrated into our teams and will learn every day alongside our experts, who will support you in your tasks. Gradually, you will become more independent in your projects, making this experience a real career accelerator. You will also discover all the diversity of our businesses, in a sector that is constantly evolving and innovating.

At the end of your VIE, various opportunities could be offered to you, in France and abroad.

Business insight

At Societe Generale, we are convinced that people are drivers of change, and that the world of tomorrow will be shaped by all their initiatives, from the smallest to the most ambitious. 
Whether you’re joining us for a period of months, years or your entire career, together we can have a positive impact on the future. Creating, daring, innovating and taking action are part of our DNA. 
If you too want to be directly involved, grow in a stimulating and caring environment, feel useful on a daily basis and develop or strengthen your expertise, you will feel right at home with us!

Still hesitating? 
You should know that our employees can dedicate several days per year to solidarity actions during their working hours, including sponsoring people struggling with their orientation or professional integration, participating in the financial education of young apprentices, and sharing their skills with charities. There are many ways to get involved.

We are an equal opportunities employer and we are proud to make diversity a strength for our company. Societe Generale is committed to recognizing and promoting all talents, regardless of their beliefs, age, disability, parental status, ethnic origin, nationality, gender identity, sexual orientation, membership of a political, religious, trade union or minority organisation, or any other characteristic that could be subject to discrimination.

Reference: 24000BT9
Entity: ALD Automotive
Starting date: 2024/09/01
Publication date: 2024/07/09