Bilingual Executive Assistant (on-site)

The aim of Global Banking Technology & Operations (GBTO) Canada is to deliver day-to-day services to Société Générale investment and corporate bank units and their clients to accelerate their transformation. GBTO differentiates itself from competitors with the pace of the agile transformation delivered, spreading the technology and data culture, shortening the decision-making process, and adopting a true industrial approach, leveraging on different teams either transversal or aligned to the different sub business units.

This role provides comprehensive administrative support to the Chief Operating Officer (COO), requiring strong executive support skills, adaptability, and the ability to manage shifting priorities in a fast-paced environment. The ideal candidate must demonstrate initiative, problem-solving abilities, sound judgment, and discretion in handling highly confidential matters. Strong organizational, communication, and interpersonal skills are essential, along with the ability to interact professionally at all levels within and outside the organization.

What will be your DAY-TO-DAY?

• Calendar & Meeting Management: Maintain and manage the COO’s calendar, ensuring deadlines are met; organize meetings, prepare agendas, and follow up on action items.
• Communication & Correspondence: Handle sensitive communications with discretion; draft, proofread, and translate (as needed) internal and external communications; prioritize and respond to correspondence.
• Coordination & Logistics: Schedule appointments, engagements, and travel; prepare itineraries and expense reports; ensure accurate allocation of costs.
• Document Management: Manage and process documents across various software platforms, maintaining proficiency in MS Office and other tools.
• Professional Interactions: Collaborate with all levels of management and Board members, demonstrating courtesy, diplomacy, and professionalism.
• Compliance & Reporting: Ensure adherence to internal policies (e.g., sponsorships, gifts, meals); follow compliance procedures and process invoices.
• Support Activities: Provide business continuity with other Executive Assistants; resolve competing priorities while maintaining quality.

Skills and Qualifications:

Qualifications:

• College diploma in administration.
• Minimum 5 years of executive-level administrative experience, preferably in a large organization.
• Proficiency in MS Office (PowerPoint, Excel, Word), Outlook, Teams, and Zoom.
• Excellent written and verbal communication skills in English and French.

Skills:

• Strong organizational and time-management abilities in high-pressure environments.
• Autonomy, initiative, and flexibility in adapting to shifting priorities.
• Sound decision-making and problem-solving skills.
• Attention to detail and the ability to manage multiple tasks simultaneously.
• Collaborative mindset, capable of fostering teamwork and open communication.
• Professionalism, discretion, and tact in handling confidential information.

Additional Requirements:

• Must work on-site at Société Générale offices.

Languages: French and English

Ability to communicate in English, both orally and in writing, is a requirement as the person in this position will need to collaborate regularly with colleagues and partners in the United States.

OUR BENEFITS:

WHAT WE DO DIFFERENTLY AT SOCIÉTÉ GÉNÉRALE

Competitive compensation & benefits offering, including but not limited to:

• Minimum of 20 Vacation days + 4 personal days 
  • Supportive Maternity, paternity, parental and adoption leave policy 
  • Health spending ($2,000/year) and personal spending ($1,000/year) accounts with 75+ eligible reimbursement categories (health, training, electronics etc.)
  • Fully sponsored virtual healthcare assistance and Employee Assistance Program to you and your immediate family
• Various Employee Resource Groups (ERG) to engage with such as Pride and Allies, American Women Network, Black Leadership Network, One planet, etc. 
• A culture of continuous development by encouraging our employees various training programs (online training and coaching platform such as Coursera, GoFluent, Pluralsight, First Finance, and others)

Societe Generale is committed to offering an inclusive recruitment experience to all candidates. If you require any reasonable accommodations during the recruitment process, please do not hesitate to let our Recruiters know.

OUR CULTURE: 
At Societe Generale, we live by our 4 core values of commitment, responsibility, team spirit and innovation. We are engaged and demonstrate consideration for others. We act ethically and with courage. We focus our talent and energy on collective success. We experiment and propose new ideas. This way, we maximize our ability to serve client needs and anticipate market changes. Societe Generale is committed to strengthening bonds with colleagues, communities, and the world in which we live, because relationships are at the heart of how we operate. For more information about our Culture and Conduct initiatives, please visit this link (https://americas.societegenerale.com/en/careers/get-know-culture/)

D&I: 
Our Diversity & Inclusion Mission: Recruit, develop, advance, and retain a diverse workforce that is united in our efforts to enhance our competitive position and deliver innovative solutions to our clients.
Our Diversity & Inclusion Vision:

• Engaged workforce that is demographically diverse in a way that reflects the communities in which we operate
• Inclusive culture and workplace that recognizes employees' unique needs and utilizes their diverse talents
• Engage our community and marketplace, and position the organization to meet the needs of all its clients

For more information about our D&I initiatives, please visit this link (https://americas.societegenerale.com/en/societe-generale-about/diversity-and-inclusion/)