Lead Analyst - Hardware Asset Management (AMER)

Resource will be responsible to manage end to end Hardware Asset Management operations for AMER location, details are mentioned below.

• Vendor Management – Vendor master update, On time payment release, No due / balance confirmation, vendor governance calls
• PR / PO Process – PR creation, PR approval, PO communication to vendor, Delivery follow up
• Marley Asset integration – Physical receipt, Logical receipt, Asset integration to Marley
• Mobile bills reimbursement -Billing management, AP management, Vendor dispute management and oversight
• Month End Accounting Management – Market Data and Telecom – GSC GCR Team manages for Paris Market Data
• BYOD Reimbursement Program – Monthly reimbursement file validation & processing,  charge back
• Pyramid Operations – End of month cleanup for staff plan and forecast including updating with actuals, Track and report on employee time tracking by RTC and CTB
• Unity ticket tracking & Marley Update – equipment and IT inventory tracking, reconciliation with DXPortal and other platforms,
• Application Decommissioning – Track application decommissioning and asset release and disposal
• Monthly Financial closure report - Quarterly business review data compilation from GIZEH reports, AMER Dashboard data compilation for monthly financial review with EXCO
• GPS control Execution - MSC contractor purchase order closure, validation, etc , Project portfolio SteerCo, Marley Assets integration
• Eternal Resource management – Contract validity tracking, PR PO creation & extension
• Own the procedure and SOPs, ensure all the documents are up to date
• Provide data and prepare on time Payment reports and metrices for reviews
• Keep a keen observation on potential saving and cost avoidance opportunities.
• Responsible for Invoice Reconciliation Management, Request Management and reporting activities.
• Capture all errors, perform root cause analysis & submit CAPA (corrective action, preventive action)

• Identify Process Improvement projects, present to stakeholders and obtain approval
• Communicating to vendor for any queries and ensuring end results are achieved, track vendor governance call
• Participate in regular team connect to ensure alignment to the objectives agreed
• Ensures all escalations are dealt on time with proper root cause & action plan discussed with key stakeholders
• Conduct regular reviews with counterparts to discuss operational issues, challenges, enhancements etc.
• Improve efficiency through automation & simplification

• Bachelor’s degree with minimum 8 years of experience in Procurement to Pay life cycle.
• Agreement to work on shifts - Majorly AMER shift
• Expertise in managing vendor payment cycle - PO tracking, receipt confirmation, invoice receipt and mandatory document availability, resolution of any query /clarification from P2P team
• Excellent experience in MS Excel and PPT 
• Self-driven individual that connects quickly with stakeholders to build rapport and resolve the issues on timely manner.
• Should be able to manage multiple vendors, track the POs, Invoices, Payments, mandatory document and regular balance confirmation
• Comfortable working in a fast-paced environment where continuous innovation is required, and ambiguity is constant.
• Good analytical skills and ability to drive initiatives independently on agreed Plans.
• Ability to understand business requirement and develop solutions to improve the data quality based on KPIs.
• Timely Monitoring, tracking and reporting identified KPI's. Proactive alert on potential challenge which may impact process efficiency
• Support/contribute achieve efficiency by process improvement, innovative ideas, etc.
• Participate on governance calls and strive to achieves the agreed SLA (Service Level Agreement).
• Ability to think beyond business as usual and automate existing processes.
• Excellent Collaboration & Communication Skills.

• In-depth understanding and experience in IT Asset Procurement process

• Responsible for maintaining consistent quality and ensuring error free process

  
  

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